Feature Access Settings

If you don't see certain items in your Feature Settings sheet and want to use that feature, please contact Support to manually update your system sheet.

Note: The "Edit Multiple Entries" in Listing Page tools is not supported in Feature Settings. Currently, only SYSAdmin or Survey Users (who will only be able to edit entries they have access to) can use this feature.

Feature Access Settings

Click the hamburger icon on the upper-left of the page, and select Feature Access Settings under User Access.

You can configure the features accessible to each user group in the Feature Access Settings.

Below are the features listed in the Feature Access Settings menu:

Feature Access Setting	Description	Default Setting
Import/Export
Import Data From File	The ability to import data from .csv and .xls files, including updating records by importing	SYSAdmin
Download Listing Page	Exporting data from the Listing Page	Everyone
Download Files From Listing Page	Download files from the file upload field	Everyone
Download Form Page	Downloading single entries from the Form Page	Everyone
Mass Actions
Mass Email	Sending out mass emails	SYSAdmin
Mass SMS	Sending out mass text messages	SYSAdmin
Mass Delete	Deleting filtered entries from the Listing Page. Users also need to have the Admin or Survey User access right, meaning you can only use this feature if you have manager rights to all the records you can access	SYSAdmin
Mass Update Records	To execute Mass Update, users need to have Admin or Survey User access rights and no No Edit restriction. This means that you can only use this feature if you have manager rights to all the records you can access	SYSAdmin
Batch Execute	To execute Batch Execute, users need to have Admin or Survey User access rights and no No Edit restriction. This means that you can only use this feature if you have manager rights to all the records you can access. To perform Batch Lock/Unlock Records, you also need to have the access to the Lock Record feature.	Everyone
Mass Create	Mass Create	SYSAdmin
Mass Clone	Mass Clone	SYSAdmin
Mass File Upload	Uploading multiple files into existing records in a sheet	SYSAdmin
Show Edit Icon in Listing Page	Showing the edit icon in Listing Pages	Everyone
Fast Delete Function	Enabling fast delete mode when deleting entries. Users can only use fast delete when it's allowed in Company Settings	SYSAdmin
Side Bar
Most Visited	Most visited sheets listed on the left side panel	Everyone
Recent Items	Recent items listed on the left side panel	Everyone
Views	Views listed on the left side panel	Everyone
User Manual	User manual listed on the left side of the home page (for non-SYSAdmin users)	Everyone
Share Views	Create the shared view on the left side panel (for non-SYSAdmin users)	SYSAdmin
Others
Calendar Sync	Grant the right to execute Calendar Sync for non-SYSAdmin users	SYSAdmin
Share this sheet	Grant the right to execute Share this sheet	Everyone
Entry information	Grant the right to access entry information	Everyone
Mention @ User/Group	Grant the right to Use @Mention	User
MCP API	Grant the right to read sheets and fields via MCP	SYSAdmin
Reporting
Create Report	By default, all internal users can generate reports, but only SYSAdmin can save reports. Additionally, this feature cannot be accessed by external user groups	Everyone
View Report	By default, all internal and external users can access all saved reports related to the sheets they have access rights. Note: If both Create Report and View Report permissions are not granted simultaneously, users will be unable to see the "Reports" tab, resulting in system reports (e.g., approval reports) also being inaccessible	Everyone
Generate Website Plugins	Create a website plugin through the web embed tool	SYSAdmin
Basic Actions
Delete Record	Deleting entries. When granting this feature to groups other than SYSAdmin, users must have manager rights for the entry. Consequently, Bulletin Users cannot delete entries they can view but not edit	SYSAdmin
Clone Record	Cloning entries	Everyone
Email Record	Emailing an entry	Everyone
Lock Record	Locking an entry so it cannot be edited without unlocking	SYSAdmin
Share this entry	Generate a link to this entry that guest users (non-login users) can modify or see	Everyone
Cancel Approval	All selected group users can cancel the approval for all entries(By default, only the SYSAdmin and Group Administrator (who manages the group tab associated with the sheet) can cancel any approval process. The approval starter can only cancel ongoing approval processes.)	SYSAdmin
Home Page
Tasks	Tasks listed on the right side of the home page. Restricting this feature's access will affect the use of the tasks function on the top right corner and the display of tasks on the home page. Only for the non-SYSAdmin users	Everyone
Events	Events listed on the right side of the home page. Only for the non-SYSAdmin users	Everyone
Ragic AI
Ragic AI chat	Grant the right to access Ragic AI	Everyone
Ragic AI Agent	Grant the right to Assign Agents	SYSAdmin
Mention @Ragic AI	Grant the right to Mention @Ragic AI	User

Feature Access Settings for External Users

1. Import/Export: Download Listing Page, Download Form Page

2. Basic Actions: Clone Record, Share this entry (including sharing this entry with WhatsApp)

3. Side Bar

4. Home Page

5. Reporting: View Report, Generate Website Plugins

6. Others: Calendar Sync, Share this sheet, Entry Information, Ragic AI

Configuring Feature Access Settings

SYSAdmins and Group Administrators (under group tabs) are the highest privileged users, they are not limited by feature access settings and sheet access rights. They can change the design, access all records, and use all the features.

If you have a professional plan subscription or higher, you can customize access rights for specific features across user groups. Additionally, with sheet access rights, each user can have different access levels to various features on different sheets. The following two examples illustrate this configuration.

Example 1: Feature Access Depends on the User Group Assigned to Each Sheet

Amy belongs to both the "Sales" and "HR" user groups. The "Sales" group has feature access to export data, while the "HR" group does not.

1. On the "Sales Order" sheet, the "Sales" group has Admin access rights, so Amy can export data on this sheet.

2. On the "Leave of Absence" sheet, the "Sales" group has No Rights, and the "HR" group has Admin access rights. Amy can view, add, and edit all entries on this sheet, but still cannot export data, since the "HR" group is not granted this feature access.

Conclusion: Whether a user can use a feature on a given sheet depends on the user group through which they access that sheet. If you want a feature to be available to certain users only on certain sheets, you can create a new user group and grant it both the feature access and the sheet access rights.

Example 2: EVERYONE Group Access Applies Across Other Groups

Amy belongs to the "Sales" user group. The "Sales" group is not granted feature access to Download Form Page, but the "EVERYONE" group is.

1. On the "Sales Order" sheet, the "EVERYONE" group has no access rights to the sheet itself, but the "Sales" group has Survey User access, which gives Amy access to this sheet.

2. As long as Amy has access to the sheet, the "EVERYONE" group's feature access still applies, so Amy can use Download Form Page on this sheet.

Conclusion: When a feature is granted to the "EVERYONE" group, it applies as long as the user has access to the sheet through any user group, regardless of whether "EVERYONE" itself has access to that sheet. If you don't need to restrict which sheets a feature is available on, just grant the feature access to the "EVERYONE" group instead of creating a separate group.