I Have Many Users Outside My Company Who Occasionally Access Our Database. Can I Purchase Fewer User Licenses?

If these users are external to your company, you can choose from the following options based on your needs, without paying for additional user licenses:

1. For frequent access to the database, you can add them as External Users. There’s no extra cost for unlimited external users, but their permissions and access features will be restricted. For more details, refer to this documentation.

2. For users who only need to view or modify certain records occasionally, you can use the following features:

(1) Temporary Login for Guest Users: Send a record link via Email, allowing users to view and edit the record through the link temporarily.

(2) Sheet Embedding: You can embed the sheet on your website or send a link, allowing users without an account to access and view the records through the embedded page. Some website plug-ins require setting the sheet access rights for the EVERYONE group.

(3) Share This Sheet: Similar to sheet embedding, you can share the sheet with users without accounts to view or edit it. This feature requires setting the sheet access rights for the EVERYONE group.

(4) Share Records: Share specific records with non-account users via Share This Entry, Share This Entry With WhatsApp, or Email This Entry, granting temporary view or edit access to the shared record.